FREELANCE EMAIL SCRIPTS — SideLedger Edition (8 templates)
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Replace [brackets]. Keep emails short — mobile clients skim.

── 1. INITIAL OUTREACH ──────────────────────────────────────────

Subject: Quick question about [their project / company]

Hi [Name],

I noticed [specific detail — recent launch, job post, portfolio gap]. I help
[type of client] with [your service], and thought there might be a fit.

Recent work: [one line or link]

Open to a 15-minute call this week?

[Your name]
[Portfolio / SideLedger invoice sample if relevant]

── 2. PROPOSAL FOLLOW-UP ────────────────────────────────────────

Subject: Proposal — [project name]

Hi [Name],

As discussed:

Scope:
  • [Deliverable 1]
  • [Deliverable 2]
  • [Deliverable 3 — include revision rounds]

Timeline: [X weeks], start [date]
Investment: $[amount] ([50]% to start, [50]% on delivery)

I'm holding [date] on my calendar. Reply to confirm or ask questions.

[Your name]

── 3. PROJECT KICKOFF ─────────────────────────────────────────

Subject: Let's get started — [project name]

Hi [Name],

Excited to kick off. To stay on schedule I'll need by [date]:

1. [Brand assets / access / logins]
2. [Copy, specs, or reference materials]
3. [Single point of contact for approvals]

First milestone delivery: [date]
Invoice #[number] for the deposit is attached / linked separately.

[Your name]

── 4. INVOICE SENT ──────────────────────────────────────────────

Subject: Invoice #[number] — [project / month]

Hi [Name],

Invoice #[number] for $[amount] is attached. Due [date].

Pay here: [link]
Or [bank details]

Let me know if you need a PO number or W-9.

[Your name]

── 5. PROJECT COMPLETE ──────────────────────────────────────────

Subject: [Project] ready for review

Hi [Name],

Your [deliverable] is ready: [link / attachment]

Included: [X] revision rounds — please send feedback by [date].

It's been great working together. Referrals are always appreciated!

[Your name]

── 6. SCOPE CHANGE (new) ────────────────────────────────────────

Subject: Change order — [project name]

Hi [Name],

Happy to add [new request]. Since this is outside our original scope:

Additional work: [description]
Fee: $[amount] · Timeline impact: +[X] days

Reply "approved" and I'll send an updated invoice. Otherwise we'll stick
to the original deliverables.

[Your name]

── 7. RE-ENGAGEMENT (past client) (new) ───────────────────────────

Subject: Checking in — any projects on the horizon?

Hi [Name],

Hope [season/quarter] is going well. I have availability starting [date]
and wanted to see if you have upcoming needs for [your service].

Last time we worked on [project] — happy to jump on a quick call if useful.

[Your name]

── 8. REFERRAL REQUEST (new) ──────────────────────────────────────

Subject: Know anyone who needs [service]?

Hi [Name],

Thanks again for the [project] collaboration. If you know a colleague
who could use [your service], I'd appreciate an intro — I offer [referral
discount / priority scheduling] for your network.

[Your name]

── BONUS: 48-HOUR PAYMENT GRACE (use on all payment reminders) ────

"If you've already sent payment in the last 48 hours, please ignore this
message — bank processing can take 1–2 business days."

(SideLedger Elite automation includes this automatically.)

Send invoices faster: [your-site]/invoice.html